captions to your pictures in MS Word

Do you ever find yourself looking to add captions to your pictures in MS Word?

If you did a quick scan through the menus, you probably didn’t run across anything that looked helpful, but if you take a deeper look into the submenus, you’ll find that Word does have a caption feature. You just have to know where to look!

To begin, you need to select the picture, table, equation, etc. you want to caption.

For users of older versions of Word, go to the Insert menu, Reference submenu, Caption choice.

Word 2007 users can either right click on the selected item and choose Caption or go to the References tab on the ribbon and click on the Insert Caption button.

The Caption dialogue window will then open:

You can then choose what type of label you need (Figure, Equation, Table) or you can choose to create your own label with the New Label button.

I must warn you: this feature automatically numbers the label (you can alter how it numbers with the Numbering button) and you’ll have to wait until you’re back in your Word document to remove the number if that’s what you’re looking to do.

You can also choose where the caption should be located relative to the object, so don’t forget to make a selection in the Position field as well.

Click OK when you’re all done.

You’re then returned to your document where your caption is now visible!

At this point, you can click into the caption and do some more editing. For example, you could remove the number or change the font formatting.

I would also recommend you use the Shift key to select both the item and the caption simultaneously and then right click to group them. They’re obviously a matched set, so it makes sense to group them into one.

There you have it. The basics of Word’s caption feature in a nutshell!

~ April

Printing Tips MS Office

Print Some or Print All

Today’s tip comes from a reader who wanted to know how to print an entire MS Excel workbook all at once.

That’s a good question. After all, it’s a royal pain to print each worksheet individually.

So, how exactly can you print an entire workbook at one time?

The answer takes you back to the Print dialogue window (Ctrl + P).

Once again, you’re looking for the “Print what” section.

This time, you’ll want to select the “Entire workbook” choice and then proceed with the printing.

Now, let’s take this one step further.

What if you want to print multiple worksheets, but not all of them?

No problem!

Before you start the printing process, hold down the Ctrl key and select the tabs of the worksheets to be printed.

At this point, you’re ready to move on to the Print dialogue window (Ctrl + P).

In the “Print what” section, make sure the “Active sheet(s)” option is selected and then proceed as usual.

Print one, print some or print it all. It’s all up to you!

MS Office Tips Browse the Web from Outlook?

Browse the Web from Outlook?

Yep, you read that right! With the newer versions of MS Outlook (2002, 2003 and 2007), you can surf the Web, without ever leaving Outlook.

First, you need to display the Web toolbar. It’s located under the View menu, Toolbar submenu, Web choice.

To switch to the Internet from one of your usual Outlook functions, simply enter a Web address into the Web toolbar and hit the Enter key.

Immediately, the main screen becomes a browser, but the Outlook Bar/Navigation Pane on the left is still visible, like this:

To return to whatever Outlook function you choose, simply click in the Outlook Bar/Navigation Pane as usual.

Now, I’m sure there are several of you who are quite content with separate browser and e-mail programs, but it never hurts to know what can be done with the other programs you use. You never know when a little tidbit of information may come in handy!

~ April